Checklist: Required Materials for Butlr Deployment Scoping & Pricing

Minimum Required Information

The following are the bare minimum materials needed for Butlr to create a rough scope and pricing estimate. Actual deployment needs may change based on site conditions. Providing more details will always result in a more accurate estimate.

• Floor plans (ideally with reflected ceiling plans, RCPs) for the areas to be monitored

• Ceiling heights

• Intended use cases (e.g., floor traffic monitoring, seat finding, meeting/booth optimization, energy/CO₂ studies, utilization tracking, etc.)

• Target installation and go-live dates

Additional Recommended Information

In many cases, a site walk is the best way to gather accurate details (measurements, photos, network checks). Contact Butlr if you’d like our team to conduct a site walk (additional service fees may apply).

Physical Space

• Ceiling height (measure with laser; note min/max if uneven)

• Ceiling type (T-bar/grid, slab, wood, etc.)

• Ceiling rails material (confirm metal with a magnet)

• Obstacles and heat sources (e.g., HVAC diffusers, large lights, skylights, glass)

Network & Power

• Wi-Fi SSID/Password (or site Wi-Fi/guest VLAN)

• Candidate Hive (gateway) locations (must be secure, powered, and free of major metal obstructions)

• LTE/Cellular signal quality (run a speed test)

Photos & Documents

• Wide shots of each monitored zone (ideally N/E/S/W views)

• Ceiling close-ups (tiles, rails, fixtures)

• Photos of proposed Hive locations (include distance to power source)

• Latest floor and ceiling plan files

File Naming Convention

To streamline documentation, use this naming format for all photos and files:

<Site>_<Floor/Zone>_<View>_<YYYYMMDD>.jpg

Example: AlphaHQ_18F_Cafeteria_Wide_20250827.jpg

Site Survey Template

Use the following template to record and share all collected information:

https://docs.google.com/document/d/1f4ReGP91v7oaMxP5pSAEIM2mdnwE9U5hsn4TmGrRj7E/edit?usp=sharing