How Roles & Space Permissions Work

User Management allows you to control who has access to your organization, what they can do, and which spaces they can access.

1. Roles & Permissions

There are three roles in Butlr:

Role definitions

• Owner – Full control of the organization, including managing admins and ownership
• Admin – Handles day-to-day user and space management
• Member – Regular user; can be granted view or edit access to spaces

Notes

• Each organization must have at least one Owner
• If a user should not manage others, keep them as a Member
• Members can still have full edit access to all spaces

2. How to Invite a New Member

1. Go to Account setting >User Management
2. Click "Invite"
3. Enter the user’s email address
4. Select a role (Owner, Admin, or Member)
5. (Optional) Assign space access
6. Click "Send Invite"

The invited user will receive an email to join your organization.

3. How to Assign Space Access

You can control which spaces a user can access and what level of access they have.

Steps

1. Go to Account Setting >User Management
2. Find the user
3. Click the "+" icon to expand their assigned spaces
4. Click “Assign Space”
5. In Assigned Space, choose:
   • Specific spaces (e.g., building, floor, room), or
   • All spaces
6. Set permission level:
   • Can View
   • Can Edit
7. Save changes

How access is applied

If a user has access to multiple overlapping spaces, the system follows this rule:

The most specific assignment takes priority (Room > Floor > Building)

Example:

Notes

• More specific space settings will override broader ones
• This allows flexible control, such as:
  • Giving edit access to a building, but
  • Restricting a specific floor to view only, or
  • Granting edit access to a specific room

Tip

If a user needs to edit spaces but should not manage users, keep them as a Member and grant edit access to spaces.